A driving at work policy sets out in clear terms what you expect from your drivers and what they can expect from you in return. Provided that it details all your policies and procedures, it will give your drivers a valuable resource to keep with them at all times.
The reason we need policies is to protect staff so they understand what is expected.
Over 500 people are killed each year while driving for work reasons, and accident rates are 29-50% higher for business drivers than for private motorists. Driving is by far the greatest cause of work-related accidental deaths.
The key factors are:
- Fatigue, sift workers, excessive hours, stress/pressure.
- Distractions – sat nav or phone.
- Eye sight testing, glasses.
- Alcohol or drug issues.
- Parking or speeding tickets.
- Vehicle tax, insurance, MOT, insurance, servicing.
- Weather conditions.
- Design of vehicle – is it suitable for the staff member to work efficiently. Can the work be carried out efficiently?
- Regular breaks – when and for how long.
- Plan routines for work.
- Health screening.
- Emergency procedures such as breakdown cover, what to do in case of an accident. What is required to be documented.
- Regular staff meetings are essential to continue open communications to ensure both sides are happy.
- Weekly and monthly documented checks are to be carried out.
